Coach on Events

Overview

When an Event is created, a Coach can be added to the Event. If the Event type is a Class or Clinic, you will see an option for a Coach rate during the Event creation.

If the Event type is an Open Play, Tournament, League, or Party, you will not see an option for a Coach rate during the Event creation. Once the Event is published, you will see in the side panel a button to + Coach.

After this button is clicked, a pop-up window will appear where you can choose which Coach to add to the Event and set their rate at the bottom.

Event Payments for a Coach

There are two types of Coach payments for an Event:

1. Coach is paid a $value
2. Coach is paid a %value of Event revenue

When a Coach is added to an Event, staff will set the Coach's rate during that process. The flow of money is:

• Customer signup payment sent to Club
• Club payment Coach

The money movement in these bullets are separate and do not rely on each other at all. When a Coach is added to an Event, staff should verify the Coach has an Accepted status flag next to their name.

Coach is paid a $value

The rate is static. If the Coach rate is set at $50, the Coach receives $50 for the Event. The rate does not change based on Event length (1 hour vs. 2 hours).

The rate does not change based on the number of Customers who join the Event (4 Customers or 10 Customers — the Coach rate is fixed). The Club sets the Customer-facing price for the Event and receives all Customer funds, regardless of attendance. The Coach is paid from the Club's Stripe account. Payout flow: the L shape. Funds move from the Customer to the Club, and the Club pays the Coach.

Coach is paid a %value of Event revenue

The rate is dynamic. The way this will work is that the Coach payment is a %value of the revenue captured for the Event. In an example:

• 6 Customers sign up for the Event

  • 3 Customers pay $10
  • 2 Customers pay $5
  • 1 Customer pays $10 in Credits

    • $50 in revenue is generated
• The Coach's %value = 50%

  • Coach is paid $25 (50% of the $50)

Total revenue from the Event includes:

• Cards
• Credits
• Cash (if used)

If coupons are used (Promo Code or Passes), this is not money movement and thus is not added to the sum from which the Coach %value is split.

What if the Event generates $0?

With the $value option: The Coach is paid $n at the end of the Event. If $50 is added here and the Event generates $0, the Coach is still paid $50 (this is how the system works today)

With the %value option: The Coach is paid n% of $0, which is $0. If the Coach is supposed to be paid more than $0, an ad-hoc payment can be made to the Coach.

How do cancellation fees work?

With the $value option: The Coach is paid the rate entered.

With the %value option: The Coach is only paid a %value of the attendees, not any revenue generated from cancellations.

What if multiple Coaches are added to an Event?

With the $value option: Each of the Coaches are paid their rate.

With the %value option: If there are 2 Coaches added to the Event with 50% each, then 100% of the Event's revenue is sent to the Coaches. If there are 2 Coaches added to an Event with 25% each, then 50% of the Event's revenue is sent to the Coaches. If there are 2 Coaches added to the Event with 60% each, a 120% value of the Event's revenue is not possible, thus no Coaches are paid

How does this work on a Series?

With the $value option: This is the only Coach payment option on a Series.

With the %value option: The %value option is NOT AVAILABLE on a Series.