> For the complete documentation index, see [llms.txt](https://docs.podplay.app/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.podplay.app/coaches/manage-coach-tiers/coach-payments-and-payouts/coach-payouts-when-a-lesson-pass-is-used.md). # Lesson Pass Payouts {% hint style="info" %} This feature is in development. {% endhint %} ### Overview When a Customer uses a Lesson Pass, they may pay **$0** for Coaching at checkout. The Coach can still receive [Payments & Payouts](https://docs.podplay.app/~/revisions/TfIwMvWWY68wqCOY7bv9/coaches/manage-coach-tiers/coach-payments-and-payouts). The Coach payout is calculated from the Lesson Pass payout rules, not from the Customer’s final charged amount. {% hint style="info" %} This applies to private Lessons where Coach payments are enabled and the Coach has completed Stripe onboarding. International Clubs that pay Coaches outside PodPlay are unchanged. {% endhint %} #### Why this matters * A Lesson Pass can zero out the Customer’s Coaching charge * Without Lesson Pass payout rules, the Coach would receive nothing for that private Lesson * The system pays the Coach using Lesson Pass payout rules and the [Club/Coach split](https://docs.podplay.app/coaches/manage-coach-tiers#configuring-payout-and-splits) configured for that pass (or the Coach’s tier split if the Pass has no override) ### How Coach Payout is calculated **1. Lesson Pass from a Membership package** * Use the [Coach’s set rate](https://docs.podplay.app/coaches/coach-setup-and-profile/set-up-a-coach-profile#coach-rate) for the covered time (not the coach-tier hourly rate) * Subtract the club fee using: * The [Club/Coach split](https://docs.podplay.app/coaches/manage-coach-tiers#configuring-payout-and-splits) saved on the Lesson Pass, if one was set * Otherwise, the Coach tier’s normal [Club/Coach split](https://docs.podplay.app/coaches/manage-coach-tiers#configuring-payout-and-splits) **2. Lesson Pass from a purchased standalone package** * Divide the Package price by the total number of Passes in that Package (all Pass types) * Example: a $100 package with 5 one-hour Lesson Passes → each pass is worth $20 of coaching value * Example: a $100 package with 5 Lesson Passes and 5 Reservation Passes → each Lesson Pass is worth $10 * Subtract the Club fee using the same split rules as above **3. Partial coverage** * If a 2-hour lesson is only partly covered by a 1-hour Lesson Pass, PodPlay pays the Coach for: * The covered hour using the Lesson Pass rules above * The uncovered hour using the normal coaching value for that time * Court fees never count toward the Coach payout, even when **Includes court fee** is on #### [Club/Coach split](https://docs.podplay.app/coaches/manage-coach-tiers#configuring-payout-and-splits) on the Lesson Pass When you set up a Lesson Pass, you can optionally store a [Club/Coach split](https://docs.podplay.app/coaches/manage-coach-tiers#configuring-payout-and-splits) as either: * A percentage, or * A fixed amount in dollars **You cannot set both.** Leave both blank to use the Coach tier’s default split. {% hint style="info" %} The split saved on the granted Package is what the system uses later. [Editing the Package template](https://docs.podplay.app/~/revisions/TfIwMvWWY68wqCOY7bv9/play-passes/create-and-manage-package-templates) afterward does not change payouts for Passes already given to Customers. {% endhint %} ### Membership vs. Standalone Lesson Passes When a Customer’s Coaching line is **$0** because a Lesson Pass was used, PodPlay still pays the Coach. The **gross** amount depends on whether the Lesson Pass came from a **Membership package** or a **purchased standalone** Lesson package. The [Club/Coach split](https://docs.podplay.app/coaches/manage-coach-tiers#configuring-payout-and-splits) (options detailed above) is applied after that. Use this page to check that the Coach transfer matches the right rule after settlement. Full setup and split fields are on [Coach Payouts When a Lesson Pass Is Used](/coaches/manage-coach-tiers/coach-payments-and-payouts/coach-payouts-when-a-lesson-pass-is-used.md). #### Membership Lesson Package * PodPlay pays using the **teaching Coach’s personal lesson rate** for the covered time * Do **not** expect the Club **coach-tier hourly rate** when the Coach has their own rate set * Then subtract the club fee: * The **Club / coach split** on the Lesson Pass, if one was saved * Otherwise the Coach tier’s normal split In an example: * Coach personal rate: **$100/hour** * Club tier hourly rate listed on the tier: **$50/hour** (ignored for this payout) * 1-hour lesson fully covered by a Membership Lesson Pass * Pass club fee: **70%** (or use the tier split if the pass has no override) Gross coaching value = **$100**. After a 70% club fee, the Coach receives about **$30**. {% hint style="info" %} If the Coach has party-size rates (for example 1 guest vs 4 guests), PodPlay uses the personal rate for the lesson party size, not the tier default hourly. {% endhint %} #### Standalone Lesson Package * PodPlay divides the **package price** by the **total number of passes** in that package (all pass types on the grant) * That unit value is the coaching gross for each redeemed Lesson Pass * Then subtract the club fee the same way as above In an example: * Package price: **$500** * Package contains **5** Lesson Passes (and no other pass types) * 1-hour lesson fully covered by one redemption * Coach tier club fee: **30%** (pass has no override) Unit value = **$500 ÷ 5 = $100**. After a 30% club fee, the Coach receives about **$70**. {% hint style="info" %} If the package mixes Lesson Passes and Reservation Passes, the price is spread across **all** pass units. A $100 package with 5 Lesson + 5 Reservation passes values each Lesson Pass redemption at **$10**, not $20. {% endhint %} ### Lesson Pass is Remapped {% hint style="info" %} Remapping exists only with the **Legacy** booking engine. With the **Unified** booking engine, a Lesson Pass never applies to a different Coach. {% endhint %} When staff apply a Customer’s **single-coach** Lesson Pass for **Coach B** while booking a lesson with **Coach A**, the Customer can still get the Lesson Pass discount. **Coach A** (the teaching Coach) is still paid using normal Lesson Pass payout rules — not **Coach B’s** rate. For when and how staff confirm the remap at checkout, see [Apply a Lesson Pass for a Different Coach](/play-passes/create-and-manage-package-templates/set-up-lesson-passes/apply-a-lesson-pass-for-a-different-coach.md). #### What stays the same * Membership Lesson Pass → teaching Coach’s **personal** lesson rate for covered time (not the coach-tier hourly rate) * Purchased Lesson Package → Package price ÷ total Pass units in that package * [Club/Coach split](https://docs.podplay.app/coaches/manage-coach-tiers#configuring-payout-and-splits) → Lesson Pass override if set, otherwise the **teaching** Coach’s tier split * Court fees never count toward Coach payout #### What remapping does NOT do * It does not pay Coach B for the lesson * It does not switch valuation to Coach B’s list rates * It does not remap tier-scoped or multi-coach Lesson Passes (those never apply this way) ### What staff should verify * The Coach is added to the Reservation * The Coach has accepted the Lesson invitation * [Coach Payments are enabled](https://docs.podplay.app/coaches/manage-coach-tiers/coach-payments-and-payouts#enable-coach-payments) for the Coach’s tier * [The Coach's Stripe onboarding](https://docs.podplay.app/coaches/manage-coach-tiers/coach-payments-and-payouts#stripe-onboarding) has been completed * After settlement, the Purchase tab of the private Lesson shows the Coach transfer for the expected amount * The Reservation was [NOT Free](https://docs.podplay.app/reservations/admin-creates-reservation/book-a-reservation-on-behalf-of-a-customer-for-free) (Coach is not paid on free bookings) If a Coach was not paid and should have been, see [No Payment Received](/coaches/manage-coach-tiers/coach-payments-and-payouts/coach-wasnt-paid-for-an-event-or-reservation.md) or [Pay a Coach ad hoc](/coaches/manage-coach-tiers/coach-payments-and-payouts/pay-a-coach-ad-hoc.md). #### Tips * Customer charge and Coach payout are separate: a $0 Customer coaching charge can still produce a Coach transfer * Reservation Passes and other Play Pass types do not use these Lesson Pass payout rules * For setup of Lesson Pass fields, see [Set Up Lesson Passes](/play-passes/create-and-manage-package-templates/set-up-lesson-passes.md) * [Apply a Lesson Pass for a Different Coach](/play-passes/create-and-manage-package-templates/set-up-lesson-passes/apply-a-lesson-pass-for-a-different-coach.md) * Remapped single-coach Lesson Passes still pay the **teaching** Coach using these same [Membership Package](https://docs.podplay.app/play-passes/play-pass-overview) / [Standalone Package](https://docs.podplay.app/~/revisions/TfIwMvWWY68wqCOY7bv9/play-passes/play-pass-overview/standalone-packages) rules. * Court fees never count toward Coach payout, even when the [Coaching Lesson includes court fees](https://docs.podplay.app/coaches/manage-coach-tiers/coach-plus-court-rate) * The system's scheduled capture of funds waits until the Lesson ends (staff can settle sooner from the Dashboard if the [Settle Now link](https://docs.podplay.app/payments/customer-payments#charge-immediately-with-settle-now) is used) ### Unused Lesson Passes after expiry When **Pay Coaches for unused Lesson Passes** is ON in Company Settings → Booking → Lessons, and a Lesson Pass is limited to **exactly one Coach**, and the Package expires with unused Lesson Passes remaining (and the Package was not canceled), the system pays that Coach for the unused quantity using the same valuation and [Club/Coach split](https://docs.podplay.app/coaches/manage-coach-tiers#configuring-payout-and-splits) rules as detailed above and configured in the Lesson Pass's Package. * Membership Lesson Passes use the Coach’s current Lesson rate for the remaining duration * Standalone Lesson Passes use the Package price divided across all pass units in the Package * Multi-Coach and Coach-tier Lesson Passes do not receive an unused-expiry payout * Coaches still need payments enabled and a finished Stripe account * The setting defaults to OFF; turn it ON to enable these payouts
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