Export Event Data

Overview

Use this feature to download a summary of your events as a spreadsheet. The export includes attendance counts, fill rates, revenue, coach assignments, cancellation details, and more — making it useful for reporting, payroll, and operational reviews.

How to Export Events

• Navigate to the Events page in the Dashboard
• Apply any filters you want included in the export (locations, tags, status, event types, date range)
• Click the Export button in the top right corner of the page
• The Export Events modal will open
• Choose a date range:

  • Current month – from the start of this month through today
  • Previous month – the full calendar month prior to today
  • Custom – pick any start and end date (up to a two-month span)
• Review the Page filters summary at the bottom of the modal — this confirms which active filters will be applied to your export
• Click Export

A download will begin automatically. The file will be named Events_YYYY-MM-DD.csv.

What's Included in the Export

Each row in the CSV represents one event and includes:

• Event name and type
• Start and end times, day of the week (in the event location timezone)
• Location(s) and court names
• Status (Published, Draft, Cancelled) and cancellation reason
• Capacity, total attendees, member attendees, non-member attendees, and member percentage
• Fill rate
• Waitlist count
• Assigned coaches
• Member rate and non-member rate
• Total revenue

Tips

• The export respects all active filters on the Events page — search terms, locations, tags, status, and event types are all carried over.
• If your date range exceeds two months, the Export button will be disabled. Shorten the range to proceed.
• If your account is scoped to specific locations, the export will automatically include only events from the locations you manage.

This feature is available to Club Owners, Owners, and PodPlay Admins only.

Export the Attendee List

To download a CSV of all Customers in a Reservation or Event:

1. Open the Reservation or Event
2. Scroll to the Attendee list in the side panel
3. Click the Export button next to the Add button

The CSV includes:

• Full name
• Email address
• Phone number
• Invitation type (self-signup, guest of another Customer, or Waitlist)
• Invitation status (Accepted, Checked in, or Waitlist)
• Waitlist enrollment time (ordered by signup time)