Corporate Memberships

Overview

A Corporate Membership is a Hidden Membership that an Admin assigns to the employees of a Local Business Partner, billed to a single card instead of each employee paying individually. It is built on the Group Membership feature, so one card covers the whole group and the Club negotiates the price directly with the partner business.

How a Corporate Membership is built

A Corporate Membership is a Group Membership hidden from the public Membership page, which an Admin assigns to multiple Customer Profiles from the Dashboard. One card is charged for the whole group, either the partner business's House Account or the card of a designated point person.

Setting one up

1. Create the Membership in the Dashboard as a Hidden Membership, so it stays off the public Membership page.
2. Set the cap on the number of Customers allowed on the Membership.
3. Add each employee to the Membership manually from the Dashboard.
4. Set the price for the Membership.

An Admin can override the cap at any time. The limit is a guardrail, not a hard block, so extra Customers can be added manually past the number set in step 2.

Pricing

Pricing is manual, not dynamic. Adding employees to the Membership does not automatically raise its price. Admins typically negotiate tiered pricing with the partner up front, for example $300 for up to 10 people and $500 for up to 20, then manually increase the price once headcount crosses the agreed threshold. An Admin can adjust the price at any time.

Caps on the number of Customers

A Group Membership can have a cap on the number of people, in the same way a Family Membership does. An Admin can always override the cap and add more people manually.

There is no built-in feature for rotating a fixed number of slots among a larger group of employees.

Booking Horizon and Reservation limits

Booking Horizon can be customized for a Corporate Membership.

Concurrent Reservation and Open Play limits cannot be restricted specifically for a Corporate Membership, because a large group sharing a single pool would overload it.

Alternatives to recurring billing

Play Passes for partnerships paid outside PodPlay

When a partnership was already paid for outside PodPlay, a Corporate Membership can grant a block of Play Passes, for example court-rental hours, directly to a point person instead of billing through PodPlay.

Non-recurring Memberships for one-time payments

For one-time payments, PodPlay supports a Non-recurring Membership type, valid for a set number of days from purchase.

A Non-recurring Membership cannot be self-served by the point person. It sends them to the general available-memberships page rather than the Membership's own signup page, so they cannot add teammates themselves. An Admin has to add each employee manually from a list.