> For the complete documentation index, see [llms.txt](https://docs.podplay.app/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.podplay.app/owners-playbook/accounting-and-stripe/revenue-reconciliation/1099s-for-coaches.md). # 1099s for Coaches ### **PodPlay and the 1099 Form** In using PodPlay, you can streamline payments to your Club’s Coaches for private lessons, clinics, and other Events. While PodPlay does not generate 1099 forms directly, we provide a detailed payment breakdown in a format that makes it easy for you to compile the information needed for 1099s. A 1099 form is an IRS document used to report payments made to independent contractors, such as your Coaches, who are not employees of your club. If you pay a coach $600 or more in a calendar year, you’re generally required to issue them a 1099 form and file it with the IRS by the following year. #### **Export from the Coach page in the Dashboard** Our system includes a robust Export to help you track Coach earnings. When a Coach is teaching lessons booked through the system, the Export from the Coach page is a CSV file detailing a record for every Coach service provided. Inside the Export is: * A list of all private lessons, clinics, and other activities each Coach taught * How much money was transferred to each Coach * And if your club pays coaches outside of PodPlay (some Clubs elect to take this path), the CSV shows how much they *would have received if a dollar value was added into the Event or Reservation*, helping you account for potential payments This CSV provides a clear, organized summary of Coach compensation—perfect for preparing 1099s or sharing with your accountant/bookkeeper. #### Who Can Export? Both the Owner role and a Coach role can Export from the Coach page. **When an Owner exports the Coach page** — the CSV file includes all Coaches; includes Revenue + Transfer amounts **When a Coach exports the Coach page** — the CSV file Icludes only the Coach's own sessions (when/where); no amounts #### **Use the Coach page Export for 1099s** To turn the CSV data: 1. **Download the CSV** 2. **Review and filter the data** 3. **Receive a W9 from your Coach** (this is external to our system and is provided to the Club by a Coach) 4. **Prepare the forms** (or ask your accountant/bookkeeper) 5. **Distribute and file** #### **Paying Coaches Outside the System** If your Club pays Coaches outside of PodPlay, the CSV still helps by showing the value of their services booked through our platform. You can combine this with your external payment records to calculate the total amount for the 1099. When exporting the Coach page CSV, reference the following columns to understand how much the Coach should be paid. * **Revenue Amount** (column E) * For a Reservation, this number is positive, showing how much money the private lesson brought into the Club. * For Events, this number is negative, showing how much the Coach's pay was set in the Event. * **Transfer Amount** (column F) * For Reservations, this number show how much of the revenue would have been sent to the Coach is is likely lower in value then Column E. * For Events, this number would be equal to the value in Column E (showing how much was transferred from the Club's Stripe Express account to the Coach's Stripe Express account). #### **Why PodPlay Does Not Generate 1099s** Creating 1099s involves collecting and storing sensitive information and adhering to strict IRS regulations. Because PodPlay does not store sensitive information, like: * Your Club’s taxpayer identification number (TIN) or employer identification number (EIN) * The Coach’s address and social security number (SSN) * Payments made to the Coach outside of the PodPlay system We keep things flexible and secure, focusing on providing you with the raw data instead. **Further Assistance** If you have questions about the Coach page Export or interpreting the data, contact our Customer Success team with your questions. For all questions related to creating 1099s or filing 1099s with the IRS, contact your accountant/bookkeeper. *** #### **PodPlay's International Clients** Coaches are not paid through the PodPlay system if the Club is located outside of the U.S. The reason for this is that paying a Coach through the system would require a cross-border transfer, resulting in a currency exchange. Coaches at Clubs located outside of the U.S. should still be added properly to all Events and Coaching lessons, then the Club pays the Coach outside of the system. Clubs can easily manage how much a Coach needs to be paid using the Export button on the Coach page in the Dashboard. Data included inside the exported CSV includes: * A list of all private lessons, clinics, and other activities each Coach taught * How much money was listed on the Coach's rate during each lesson, clinic, or event This CSV provides a clear, organized summary of Coach compensation. *** `*Please note: you should always consult a tax advisor for any and all IRS related documents.*` --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. 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