Set Up Lesson Passes
Overview
A Lesson Pass covers coaching time on a lesson booking. Use it when a Membership package or a Lesson package should include lessons with selected coaches or a Coach tier, instead of charging the Customer the coaching fee at checkout.
Lesson Passes can be added on:
Membership Package templates (alongside other pass types)
Lesson Packages (purchasable packs that contain only Lesson Passes)
They cannot be added on Standalone package templates. Use the Lessons tab for purchasable lesson packs.
One Lesson Pass covers the duration you choose, the same way a Reservation Pass covers court time: the minimum is 1 hour, and you can increase it in 30-minute steps. If you turn on Includes court fee, that same pass also covers the court fee for that duration.
Add a Lesson Pass to a Membership package template
Navigate to Company Settings → Package Templates
Stay on the Membership tab (or open an existing Membership template)
Under Passes, click Pass
Set Type to Lesson Pass
Configure quantity, duration, Coaches or Coach-tier, optional Club/Coach split configuration, max students, and court fee (described below)
Click Continue, then save the template
Create a Lesson package
This creates a Package available for purchase in the same way a Standalone Package is purchased by Customers.
Navigate to Company Settings → Package Templates
Open the Lessons tab
Click Lesson Package
Under Passes, add one or more Lesson Pass items (this is the only pass type on this tab)
Fill in price, locations, available-for-sale, and expiration the same way as for Standalone packages. Under Price, PodPlay shows a suggested amount from coach hourly rate × pass duration (hours) × quantity (summed across lesson passes). You can still set any price.
Save the template, then grant or sell it like other purchasable packages
Lesson Pass fields
Choose Quantity and Duration
Under Applies to, choose either Coaches or Coach tier
Coaches: select one or more current coaches. The pass applies when the lesson is with any of those coaches
Coach tier: select one current coach tier. The pass applies when the lesson coach is in that tier
Coaches and Coach tier cannot combine on the same Pass. Choose one.
Enter an optional Club/Coach split configuration as either a percentage or a fixed amount (dollars). You cannot set both. Leave both blank to use the Coach tier’s normal split. When set, this split is used for Coach payouts when the Pass is redeemed, and for unused single-Coach Lesson Passes after they expire
Set Max students to the maximum players whose Coaching rate this Pass covers, including the booker. The default is 1 (a solo lesson). Larger parties can still use the pass; the Customer pays the upgrade from that Coaching rate to the larger party-size rate
Turn on Includes court fee if one Lesson Pass should also cover the court fee for the same duration
Review the Display Name if you rely on auto-generated names (for example, Hour Lesson Pass)
How duration affects Customers
A 1-hour Lesson Pass covers a 1-hour Coaching Lesson
A 1.5-hour Lesson Pass covers a 1.5-hour Coaching Lesson with one Pass
If the lesson is longer than one Pass covers, additional Lesson Passes are used until the Lesson is fully covered or the Customer runs out of Passes
If Includes court fee is on, court fees are covered for the same duration. If it is off, the Customer still pays the court fee (or can use a Reservation Pass for the court)
Important notes
Changing a Lesson Pass on a template does not update Passes already granted to existing Members. Only new grants use the updated settings
The pass Display Name is what Customers see in the app
Lesson Passes do not count toward the daily Reservation Pass limit
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